ADMINISTRATION 

• Mail, Shipping & Receiving
• Maintain Office Equipment (postage meter, fax, copier, etc.)
• Perform standard word processing for Faculty
• Excel Spreadsheets
• Federal property inventory and reconciliation
• Audits (fuel, vehicle, phones)
• Office supplies
• Transfer of property
• Vehicle logs Sign-out sheets
• Filing
• Set up Grant/SHARE files for new contracts
• Close out year end files
• Assist all Administrative Staff as needed
• Assist with balancing Grants and SHARE accounts
• Research problem accounts
• Special projects and events coordinator
• Greet Visitors
• Set up greeting signs for visitors to MREC
• CRIS Report 419
• Notify Faculty of reports due to IFAS Sponsored Programs

• Assist with coordination of programs, staffing, and materials for public-outreach programs
• Assist with coordination of tours for visiting student, faculty, industry and civic groups.
• Assist with coordination of faculty and staff involvement in civic/scientific programs; e.g. science fairs, etc.
• Establish and maintain working relationships with key research and support personnel at State agencies, UF departments, industry and civic groups.

• Consumptive use reports
• EH&S inspections
• Fire marshal inspections
• Fuel tank inspections

• Consult, research, and coordinate with faculty and staff, the installation, training, and use of software, hardware and network
• Consult with research staff to determine appropriate methodology regarding computer hardware and software for research
• Consult, research, and coordinate hardware and software purchases
• Provide faculty and staff "on-call" hardware and software support
• Provide local and IFASDOM network support.
• Coordinate and provide for computer configuration, repairs, upgrades and modifications
• Assist and encourage periodic computer virus checks of PC's
• Assist and encourage software licensing validation and awareness
• Provide support for data, fax and voice telecommunications and services
• Consult, research, and coordinate purchases of telecommunications equipment and services
• Coordinate and maintain dialog with UF, IFAS, and ITNS Computer and Telecommunications principals
• Consult, research, and coordinate technical aspects of Distance Education systems.

• Liaison between faculty, office staff, OPS employees and students to maintain an effective academic program
• Responsible for distance education programming.
• Acts as "first contact" for MREC
• Develops departmental SOP for day-to-day operations
• Facilitates recruitment efforts for MREC Academic programs:

• Purchasing (Blanket PO's, PO's, Vendor, Adds)
• Backup on travel (TAR,TRV, Actos, TR's airfare & posting)
• Purchasing Cards (Approve, Reconcile, Post)
• Accounts Payable (payments, expense refunds, cash expense refunds, payment authorizations, post)
• Assist in Budget (request, set up, convert)
• SHARE (deposits, payments, fund to fund transfers, convert to grant, post)
• Blanket close out
• Payroll account transfers
• Customer service
• Update vendor accounts
• Leave verifications and/or posting
• Payroll cost transfers
• Setup  new fiscal year accounts in IFAS DATA system
• Payroll account change notices
• Allotment transfer/category conversion
• Purchase cards & Voyager cards
• Purchasing card posting
• Filing, copies, phones
• Research vendor accounts
• Assist in new budget set up
• Ttrack of account balances
• Expense refunds
• Payment authorizations
• Cash expense refunds

• Plumbing repairs
• Electrical repairs
• Welding and machine shop services
• Construct irrigation systems
• Carpentry
• Office furnishings (assembly, repair)

• Coordinate, develop and produce graphic designs, layouts, and publications for faculty, extension or other uses related to research programs
• Coordinate, develop and produce internal forms, announcements and graphic designs for faculty, staff and UF use
• Provide input and advice regarding design, layout, prepress, and presentation concerns for research and extension programs
• Develop, maintain and promote a World Wide Web presence.

• Responsible for MREC events and activities coordination

• All aspects of personnel (hiring, terminations, benefits)
• Payroll & Leave approval
• Keep track of documentation on non-resident employees (visa, extension letters, etc.)

• Plumbing repairs
• Electrical repairs
• Welding and Machine Shop Services
• Construct Irrigation Systems
• Carpentry
• Office furnishings (assembly, repair)
• Receive and process work orders
• Preventative Maintenance (filters, lubrication, etc.)
• Building maintenance (lights, lab gas, air & vacuum, DI water, doors, etc.)
• Building heating and cooling controls
• Hot water, ice makers, refrigerators, exterior lighting
• Greenhouse climate controls (new greenhouses)
•  Environmental systems and Janitorial contracts

• Worker Protection Standards training
• Pesticide records and blood tests
• Annual spray mask fit tests
• Audiology tests
• Pesticide storage/ tracking records

• PECO projects
• Facilitate purchasing (bid gathering)
• Design and engineering
• Gather technical data
• Plan and coordinate jobs
  New construction
   

• Vehicle inspections
• Maintain and repair vehicles, tractors and farm equipment
• Vehicle records
• Fuel records
• Crop irrigation system maintenance